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How Much Does Event AV Cost? A 2026 Pricing Guide

Writer: Zeke Cisneros
Zeke Cisneros
4 days ago
2 min read

Event AV pricing guide featuring professional audio, video, lighting, LED walls, livestreaming and staging equipment

One of the most common questions when planning an event is: How much does professional AV cost?

The answer depends on your event size, venue, equipment, and the number of technicians required. A small meeting may only need speakers, microphones, and a display, while a larger conference may require LED video walls, lighting, staging, multiple cameras, and a full production crew.


Typical Event AV Pricing : Breakdown of event AV cost


Here are some general 2026 budgeting ranges:


Small Events: $1,000–$3,000Typically includes a basic sound system, wireless microphones, a TV or projector, setup, and technical support.


Medium Events: $3,000–$8,000May include larger audio systems, multiple microphones, projection or displays, stage lighting, video switching, and additional technicians.


Large Events: $8,000–$25,000+Often includes large-format audio, LED video walls or projection, lighting, staging, cameras, livestreaming, recording, and a larger production crew.


What Affects the Cost?


Several things can change the price of your AV production:


  • Number of attendees

  • Venue size and layout

  • Audio and microphone requirements

  • LED video walls or projection

  • Event lighting

  • Staging and drape

  • Livestreaming and recording

  • Number of technicians

  • Setup and teardown time

  • Rigging, power, and internet requirements


Two events with the same number of guests can have completely different AV needs, which is why professional AV companies typically provide custom quotes.


Get a Custom Event AV Quote


Big Fish Productions provides professional audio, video, lighting, LED video walls, projection, livestreaming, staging, and technical production for corporate events, conferences, meetings, galas, graduations, and special events.


Instead of paying for equipment you don’t need, we design an AV production package around your event, venue, and actual production needs.


We provide a clear breakdown of your event AV costs, so you can easily see what you’re paying for and why it’s needed—no confusing equipment lists or unnecessary extras.


Planning an event? Contact Big Fish Productions for a custom AV quote and let us help you Catch the Big Moment.

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